I depend on Mail quite a bit throughout the day and now that it has MS Exchange support I'm using it for work email too. So therefore it's quite easy to get overwhelmed with the volume of mail that you could be getting if you're even remotely involved in an organization, corporate environment or have a lot of friends that send you lots of junk stuff. So here are 10 Tips to help you maximize your use of Apple's Mail app.
1. Use Rules to Automatically Deal with incoming Mail
As the old saying goes, out of sight out of mind. Once an email drifts down beyond the scroll line for me there's a good chance that I'll forget all about it. At least if it goes into a folder structure, I'll be reminded of what's important and what's not. You can setup as many folders (ie. Mailboxes) "On My Mac" as you need. You can then setup Rules to deal with the bulk of the email you get. For example, I have a folder called "From the Boss". Any emails I get from her automatically go into that folder. That way I won't have to sift through tons of other email to look for that one with the details of the report I was supposed to be working on.
2. Use IMAP instead of POP email
Not all email providers support IMAP, but if you have more than one computer or device that you check email on, you definitely should investigate getting an email account on a service that supports IMAP. For example, MobileMe and GMail are IMAP based. This means that when you check your email on one device, it's marked read on all your other devices. If you move it to a folder, it's moved. So you don't end up getting the same email to have to click through on every computer you use. Also with IMAP you can have folders that reside on the server too. This way if you do read an email and file it, you can you still retrieve it on any computer or device such as in iPhone or iPod touch.
Loading ...
